Corporate Social Responsibility

Internal CSR Audits


Internal CSR Audits by Global Corporate Affairs Department

Documentation and supporting documents review

Our documentation review concentrates on determining how well an entity is managing the different areas of compliance (business, social and environmental) and what systems are in place to monitor the implementation of the policies and procedures.

This review also allows us to pick up early indications of the areas on which the entity needs to focus.

From this data, we can determine the possible risks that exist within the process or system under review that may affect the level of compliance and how best we can manage through the use of internal controls.

The documentation and supporting documents of all entities have been reviewed since 2008 by the Global Corporate Affairs Department.

SCOPE OF WORK

  • Appropriate identification and management of risks.
  • Dissemination of accurate and reliable information in a timely manner.
  • Ensuring that actions are in compliance with legislation and policies, standards and procedures.
  • Achievement of objectives through delivery against programmes and plans.
  • Fostering continuous improvement in the culture of the organisation.
 

On-site Visits

Since 2007, we have conducted 18 pre-audits at the locations. Pre-audit visits are carefully planned. Our entity on-site visits include interviews with management, staff and production workers, personal records verification (age documentation, payroll and production hours) and a site inspection.

At the end of the pre-audit visit we hold a feedback meeting with the executive management and the local CSR-AML compliance officer to summarize the audit results and possible recommendations.

If corrective actions are required, the Global Corporate Affairs Department will closely follow this up within a strict timeframe in coordination with the local CSR-AML compliance officer.

The information we have gathered on our CSR extranet is used in conjunction with other relevant data and supporting evidence from the on-site visit to prepare an internal audit report with all the significant findings for the Group Associates, Executive Management and the local CSR-AML compliance officer. The purpose of this audit report is to monitor the entity's progress with the implementation of agreed audit recommendations.

 On-site internal audits
  • Company tour + checklist
  • Process & procedure control
    • AML procedure
    • Know Your Customer procedure
    • Cash transactions procedure
    • Business records relevant to AML/CFT compliance
    • Kimberley Process and System of Warranties procedure
    • Declaration on invoices
    • Disclosure procedure
    • Procedure for contractors
    • Employment practices
    • Health & safety practices
    • Human rights practices
    • Open communication
    • Environmental practices
  • Documentation review: supporting documents
  • Interviews with management and staff
  • Training records
  • Conclusions
  • Corrective Actions
  • Follow up

Internal On-site Audits

Rosy Blue Internal CSR Audit Reporting

MAIN FOCUS OF PRE-AUDIT VISITS IN 2009:

  • Internal risk assessment done in preparation for RJC certification
  • Ongoing implementation of all policies & procedures relevant to the compliance standards
  • Mapping of all chemicals across the Group as a first step to understand our environmental footprint in our manufacturing operations
  • Training in all areas throughout all levels of the organisation
  • Extra focus on human rights, open communication and health & safety in the factories